Archive for the ‘Specific Industries’ Category
If you have remote employees, they work on laptops or PC’s at their home offices. If you think about files, all files represent labor. Someone had to do work for a file to be created. So, if the laptop of the engineer in LA dies, what happened to all their data? Is it protected? Is it backed up? Does your process require the user to synch or does it happen automatically? If it is automatically, is it a system hog so they try and figure out how to shut it down?
Utilizing a distributed file system along with a desktop/laptop backup system is often just the solution. The whole laptop hard drive does not need to be backed up, just the changes, making this process much faster for the user. Having an archive is important so you can return to previous revisions if necessary. Maybe there was a rework done on a project and you can show the client the work that was done and how that changed compared to the final file for billing reasons. If you are an engineering company or just a regular company with a lot of important remote employees, you should give us a call so we can speak with you on how to get all the remote workers plugged into a system with continuous and reliable updates!
If you are looking at a synched distributed file sytem, the obvious question that comes up is, what happens if sales rep X decides to look at an engineers file and messes up this file? This question can be answered at two levels.
If you are using the MS Distributed File System, the obvious first answer is setting up the proper access rights to users in your organization in the first place. The fundamental question must arise, should the rep have been allowed to access the file in the first place. If the answer is no, there was a configuration issue with your distributed file system.
If the answer is yes, then with our products, you can actually revert to former revisions throughout the distributed file system when using PeerSynch. Here are the steps you would want to take:
1. Make sure your left Menu Tree is in the Advanced mode.
2. Select the Miscellaneous option from the left Menu Tree.
3. Check Use intermediate file during copy.
4. Now click on the Revisioning option from the left Menu Tree.
5. Check the option Revisioning – Keep backup files of overwritten Target Files.
If you would like more information on setting up a distributed file system for your company, we would be happy to go over what you need to do and how you can get started!
We work with engineers, and engineers have many large files to collaborate on. For example, the last engineer we worked with was using a massive FTP file share, and spending tons and tons of time waiting for files to go from the remote server to the users and they finally realized how expensive this kludgy method was for their organization. Using a distributed file system allows them to have the same file on multiple servers and using the FolderMaestro product, they are able to avoid the common file locking issues associated with traditional distributed file systems.
Another firm we worked with we FEDEXing Thumb drives back and forth and killing themselves on cost. Maybe this would work (kind of) for a 2 man operation, but when you have 5 or 10 members of a project team, this methodology is impossible.
Another option is to utilize WAN Optimization as this will speed up the file uploads and downloads tremendously.
For most engineers, we do recommend the distributed file system with a 3rd party file locking program like Folder Maestro.